Policies – SovereignAI Solutions

Sample Policy Examples

We are providing some sample policies and security concerns for government employees who use ChatGPT. These are just examples to start a conversation about how to use ChatGPT safely and in a way that follows the law. It’s important to have rules in place so that employees will have guidance around the use of ChatGPT to ensure responsible and ethical use of the technology. By working together to make good rules, governments can make sure that ChatGPT can be utilized in a way that fits with the values and goals of each governmental agency.
Sample ChatPGT Policy
Sample Chat GPT Policy
List of Sensative Information

Long form of a sample policy for ChatGPT usage to maintain data security

Purpose: The purpose of this policy is to provide guidance to employees of the [NAME] Government who use ChatGPT, a powerful language model, in their daily operations. This policy outlines the specific types of information that should not be shared through ChatGPT to ensure the safety and privacy of individuals and organizations. Scope: This policy applies to all [NAME] Government employees who use ChatGPT, regardless of their position or level of access. Policy: Employees of the [NAME] Government are encouraged to use ChatGPT to increase efficiency and productivity in their daily operations. However, the following types of information should not be shared through ChatGPT under any circumstances:
  • Social security numbers
  • Passport numbers
  • Driver's license numbers
  • Bank account numbers
  • Credit card numbers
  • Medical records or history
  • Biometric data such as fingerprints or facial recognition
  • Tribal government sensitive information such as security procedures or classified information
  • Personally identifiable information of others such as name, address, email address, phone number, date of birth, and social media profiles without explicit permission
  • Login credentials, passwords, or other authentication details
  • Proprietary or confidential information of the tribal government or any other organizations
  • Trade secrets
  • Business plans
  • Financial information
  • Legal documents
  • Personal information of tribal government employees or officials
  • Classified government projects
  • Any other sensitive or confidential information that could put the tribal government or its employees at risk
In addition to the above, the following types of information should also not be shared through ChatGPT:
  • Information related to criminal activity, personal conflicts, or other sensitive topics that could compromise the safety or privacy of individuals or organizations.
  • Criminal activity
  • Personal conflicts
  • Harassment or discrimination
  • Mental health or substance abuse
  • Personal relationships
  • Financial problems
  • National security
  • Public safety
Procedure: Employees who use ChatGPT must follow these procedures:
  • Review and understand this policy before using ChatGPT.
  • Ensure that any information entered into ChatGPT does not fall under any of the categories outlined in this policy.
  • Do not share any sensitive or confidential information through ChatGPT.
  • Report any suspected leaks of sensitive or confidential information immediately to the appropriate supervisor or IT department.
  • Regularly review and update this policy to ensure compliance with current best practices.
Practice: To support the implementation of this policy, the [NAME]l Government will:
  • Provide training and resources to employees on the proper use of ChatGPT and the protection of sensitive information.
  • Regularly review and update this policy to ensure compliance with current best practices.
  • Enforce consequences for any violations of this policy, up to and including termination of employment.
Conclusion: The [NAME OF NATION] Government recognizes the importance of using ChatGPT to increase efficiency and productivity in daily operations. However, the protection of sensitive and confidential information is paramount. Therefore, employees are expected to follow this policy when using ChatGPT to ensure the safety and privacy of individuals and organizations.

Government Policy on the Use of ChatGPT (Sample)

Sample policy, practice, and procedure that can be implemented to maintain data security: Policy: Employees are prohibited from inputting any sensitive or confidential information into ChatGPT. Practice: Before using ChatGPT, all employees must undergo training on the types of information that should not be inputted into the platform. Employees must confirm that they understand the policy before using ChatGPT. Any violations of the policy will result in disciplinary action, up to and including termination. Procedure: A list of sensitive or confidential information that should not be put into ChatGPT will be provided to all employees. All employees must review the list and confirm that they understand it before using ChatGPT. Any questions or concerns about the list should be directed to the appropriate supervisor or IT department. The IT department will monitor all ChatGPT activity to ensure compliance with the policy. By following this policy, practice, and procedure, we can encourage the use of ChatGPT while maintaining data security and protecting the sensitive information of the [name] government and its employees.

Sample list of information that should not be shared with ChatGPT or any other AI tool. This includes sensitive information such as:

  1. Social security numbers: 123-45-6789
  2. Passport numbers: AB1234567
  3. Driver's license numbers: A123-456-78-901-23
  4. Bank account numbers: 1234567890123456
  5. Credit card numbers: 4111 1111 1111 1111
  6. Medical records or history: Information related to medical conditions, treatments, medications, or diagnoses
  7. Biometric data such as fingerprints or facial recognition: Fingerprint scans or facial recognition data
  8. Tribal government sensitive information such as security procedures or classified information: Information about security protocols or classified government projects
  9. Personally identifiable information of others such as name, address, email address, phone number, date of birth, and social media profiles without explicit permission: John Smith, 123 Main St, jsmith@email.com, 555-1234, 01/01/1990, @jsmith on Twitter
  10. Login credentials, passwords or other authentication details: Usernames and passwords for email, social media, or other online accounts

Proprietary or confidential information of the tribal government or any other organizations: Trade secrets, business plans, financial information, or other confidential information such as:

  1. Trade secrets: Information about the tribal government's manufacturing processes, technology, or other confidential information that gives the organization a competitive advantage.
  2. Business plans: Strategies or financial projections that are not meant to be shared publicly, as they could be used by competitors or other unauthorized parties.
  3. Financial information: Information about the tribal government's revenue, expenses, investments, or other financial data that is not intended to be shared publicly.
  4. Legal documents: Contracts, patents, intellectual property, or other legal documents that contain confidential information.
  5. Personal information of tribal government employees or officials: Any confidential information about tribal government employees or officials, such as salaries, performance reviews, medical records, or personal contact information.
  6. Classified government projects: Information related to any classified government projects, such as research, development, or military operations.
  7. Any other sensitive or confidential information that could put the tribal government or its employees at risk: Information related to criminal activity, personal conflicts, or other sensitive topics that could compromise the safety or privacy of individuals or organizations.
  8. Criminal activity: Information about any criminal activity committed by tribal government employees, contractors, or officials.
  9. Personal conflicts: Information about any personal conflicts or disputes between tribal government employees, contractors, or officials.
  10. Harassment or discrimination: Information about any incidents of harassment or discrimination based on race, gender, age, religion, or any other protected status.
  11. Mental health or substance abuse: Information about an individual's mental health or substance abuse history, treatment, or diagnosis.
  12. Personal relationships: Information about any personal relationships between tribal government employees, contractors, or officials that could compromise the safety or privacy of individuals or organizations.
  13. Financial problems: Information about any financial problems, such as bankruptcy or foreclosure, that could compromise the safety or privacy of individuals or organizations.

National security: Information related to national security, such as:

  1. Public safety: Information related to public safety, such as emergency response plans, disaster recovery plans, or sensitive infrastructure details.
  2. Any other sensitive or confidential information that could put the tribal government or its employees at risk: Information related to any other sensitive or confidential topics that could compromise the safety or privacy of individuals or organizations.

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